Staff Accountant I (Payroll/AP/GL)

Who we are:

System Automation (SA) is a software vendor based in Columbia, Maryland, with a focus on providing systems that support government regulatory management operations. 

Founded in the District of Columbia in 1968 and originally contracted to develop and support the US Army recruiting system (contract held for 42 years), SA has since become an industry leader in designing, developing, implementing, and maintaining comprehensive information management applications for government regulatory agencies across the country. Our licensure experience began in 1994 providing the Maryland Board of Nursing a licensing solution and has since evolved to support many regulatory needs, including licensing, permitting, enforcement, inspections, investigations, case management, online payments, public verification, robust reporting, online self-service for applicants and license seekers, and paperless regulatory operations. 

For nearly three decades, SA has built a solid track record of demonstrable success delivering SaaS licensure and compliance solutions to government regulatory agencies. SA is currently supporting state government agencies, licensing boards, and other regulatory operations in 22 states for nearly 800 different professions, occupations, and industries. 

With SA’s current launch of Evoke, the only cloud-native, low-code application platform purposely designed for regulatory management infusing SA’s decades of professional licensing expertise, it’s an exciting time for growth! 

About the Role:

Responsible for reconciling accounts payable, processing company payroll, ensuring prompt payment of invoices and developing and maintaining a comprehensive electronic financial filing system for the company. Responsible for generating financial statements after month-end and for ensuring the accuracy of the financial records. Assist with cash Management. Qualified applicants should be ready to grow with the company and have a passion for learning new technology and best accounting practices to automate and advance the operations of the accounting department. This position is 100% remote. 

What you will be doing:

General Accounting and Month-End

• Reviews and prepares journal entries and / or other accounting transactions while ensuring general activity is processed in      accordance with GAAP and other regulatory requirements
• Drafts, validates, and / or adheres to standard operating  procedures as well as identifies gaps, making recommendations and      presenting solutions to address internal control weaknesses
• Researches and corrects errors and anomalies identified in various financial reports
• Prepares and reviews various ad-hoc reports, summaries, and other information for the management team
• Applies internally established accounting processes 
• Analyzes balance sheets and income statements
• Regularly maintains detailed reconciliations of all balance sheet accounts 
• Provides detailed analyses and explanations of all transactions 
• Prepares documentation for external auditors 
• Maintains orderly electronic financial filing system 

Accounts Payable

• Supports accounts payable activities to ensure accuracy and timeliness of invoice payments and employee travel reimbursements 
• Verifies all addresses and Federal ID numbers of vendors, if available
• Gathers all appropriate electronic signatures for payment
• Clarifies any questionable invoice items, prices, or receiving signatures; obtains proper information and/or data regarding      invoice payments
• Maintains electronic copies of invoices and/or other relevant correspondence necessary for files
• Process employee expense reports
• Records vouchers in the accounting system
• Process payments by uploading electronic files to the bank & processing check requests on the bank portal
• Record all ACH payments and checks in the accounting system
• Analyzes, reviews and imports monthly credit card transactions
• Tracks tax payments and compiles information for tax filing 

Payroll

• Sets up new hires in accounting system 
• Manages timesheet submission and approval process for payroll, semimonthly
• Runs payroll using Paylocity 
• Posts all payroll related entries to accounting system
• Processes all benefit payments (401k upload, HSA contributions etc.)
• Year-end preparation of W2’s and 1099’s 
• Trains new hires on timekeeping system, Unanet.

Cash Management

• Enters deposits in the accounting system and applies payments  to invoices
• Reconciles cash accounts 
• Tracks cash requirements 
• Updates actual cash entries in Adaptive after month close

Qualifications

• Bachelor’s degree in accounting required 
• At least two years’ experience in accounting or related field 

Knowledge, Skills and Abilities 

• Proficiency in MS Word and Excel 
• Self-starter with strong project-management, multi-tasking and follow-through skills
• Excellent verbal and written communication skills
• Strong financial analysis abilities and attention to detail
• Exceptional organization and time-management skills 
• Ability to meet all assigned deadlines 
• Ability to create corporate financial statements and/ or revise current statements at the direction of the controller
• Working knowledge of the following programs is a big plus: Microsoft Dynamics SL, Unanet, Paylocity, Workday Adaptive

What do you receive by joining our team?

• Competitive Wages and Career Advancement 
• Health and Welfare options include (medical, dental and vision) health savings account with company contributions, medical flexible spending, and dependent care.
• 401(k) with company match
• Continuing education program 
• Uncapped flexible time off and sick leave 
• Monthly virtual team activities
• Stipend to outfit your home office

At System Automation, we are focused on making peoples’ lives in the cloud easier through innovative products built by passionate employees. We are looking to add talented, motivated people to our team to help achieve this mission through the engineering, support, and delivery of our revolutionary MyLicense Platform.