Executive Assistant

*THIS IS FOR MANPOWER POOLING ONLY*

We are searching for a top-notch Executive Assistant who will provide administrative support and streamline operations for our executive teams. Join our fast-paced and innovative organization, where your skills will be valued, and your contributions will make a significant impact.

• Company: MSPbots 
• Work Hours and Schedule: Semi-flexible, 8 AM–5 PM CDT (9 PM–6 AM PHT), Fixed rest days (Sat–Sun)
• Work Duration: Long-term 

Overall Responsibilities:

• Schedule meetings, appointments, and conference calls while considering multiple time zones and priorities.
• Serve as a liaison between the executives and internal and external stakeholders.
• Organize and prepare materials, agendas, and presentations for meetings, including drafting and proofreading for finance related meetings.
• Manage incoming communications and prioritize responses.
• Take detailed meeting minutes and follow up on action items.

Responsibilities:

• Schedule meetings, appointments, and conference calls while considering multiple time zones and priorities.
• Serve as a liaison between the executives and internal/external stakeholders.
• Organize and prepare materials, agendas, and presentations for meetings including drafting and proof reading for meetings.
• Organize and maintain confidential files, documents, and records, including related to clients, partners, and projects.
• Manage incoming communications and prioritize responses.
• Take detailed meeting minutes and follow up on action items.
• Assist with project coordination, tracking, follow-up, and help maintain project management tool systems.
• Collaborate with team members to gather data and ensure accuracy of reports.
• Coordinate travel itineraries, accommodations, transportation and requirements for leaders assigned
• Track, reconcile, and submit reports on behalf of the executives.
• Manage sensitive data and documentation with the utmost confidentiality.
• Help executives prioritize tasks and manage their time effectively. Identify and address urgent matters promptly
• Email management
  

Qualifications:

• At least 2 years of experience working as a virtual executive assistant
• Experience working with CRM systems
• Exceptional organizational skills, a keen eye for detail, and the ability to spot errors with accuracy and efficiency.
• Good communication skills and the ability to collaborate with staff members.
• Solid time management skills and the ability to prioritize tasks.
• Excellent typing skills and experience working with Windows, Microsoft Office, Excel, Microsoft Teams, and Google Suite.

What’s in it for you?

• Remote work
  
• HMO (reimbursement for $100/month)
• Life Insurance (reimbursement for $20/month)
• Reimbursement for Dental: $20 and Vision: $4 per month
• PTO credits (10 hours/month)
• Training and development courses (reimbursement for up to $30)
• US Holiday Pay

Unlock your potential as one of our Executive Assistants! Join our visionary team!

*THIS IS FOR MANPOWER POOLING ONLY*