17437678758 - Executive Assistant

** LOOKING FOR FILIPINOS OR PHILIPPINES - BASED CANDIDATES ONLY **

Position : Executive  Assistant

Working Hours : M-F, 9am-6pm (with 1 hour break), PST timezone

Salary Range : 1100-1200 USD/month

Holiday : TBD

About the job:

We are looking for EA and other more general support. (scheduling, purchasing, receipt collection, compliance coordination, light event planning.

Duties and Responsibilities:

Scheduling: 

• CEO meeting Scheduling
• Hiring Coordination
• Scheduling interviews
• Maintaining candidate tracking
• Maintaining accounts payable email account
• Ensuring receipts are uploaded to Ramp
• Prepping bills for payment in Ramp
• Processing reimbursements
• Review all expenses on Fridays, ensuring everyone is in compliance

Software Administration:

• Add and remove team members from different software
• Maintain tracking for who has been onboarded to what
• Edit permissions as needed
• Overall Management of Employee Requests:
• Create a system for collecting all employee requests in one location.
• Take care of requests or route the request to the correct person/decision maker.
• Develop and Maintain SOP’s
• Draft any missing SOP’s for company-wide and ops processes
• Maintain SOP’s for accuracy

Cross Train on Customer Support:

• Address support tickets by email in Hubspot
• Menu Uploading
• Event Migrations
• Other Misc items and projects
• Handle misc spending: employee gifts, referral gift cards, office supplies
• Keep our Mineral Handbook up to date
• Trip and offsite planning support

Requirements

Qualifications:

• Minimum of 4-7 proven years of experience as a Virtual Assistant
• Good to excellent command of English language is a must
• Tools: Google Workspace and Notion (mandatory), Quickbooks Online (big plus), Excel (proficient), Spreadsheets (proficient), Hubspot (big plus), Ramp (big plus), Vimcal (big plus), and Slack
• Ramp (Accounts Payable) and Rippling (HR Tool) would be a plus
• Tech Savvy, can navigate software and learn quickly 
• Extremely Organized, Systematic, detail oriented, and punctual
• Can work under minimal supervision
• Has customer support experience