Executive Assistant to the CEO

Business Insider is hiring an Executive Assistant to provide comprehensive support to the CEO.

 

Business Insider is for people who are driven, optimistic and always looking forward. Our mission is to inspire action through thought-provoking stories. We tell our audience what they want and need to know to improve their lives and the world with storytelling that is accessible, smart, sometimes unexpected, and always helpful. Our team members embody and uphold Business Insider’s three core values: we are all one team, we are effective, and we strive to get better every day.

 

The Role & Team:

We are seeking a highly organized Executive Assistant to provide comprehensive support to the CEO. The ideal candidate will be a master of efficiency and logistics, able to navigate a fast-paced environment with grace, and have excellent communication and organizational skills. The Executive Assistant will play a crucial role in ensuring the CEO's schedule is optimized and that their day-to-day operations run seamlessly. 

 

This role will be located in the NYC Metro area. The person in this role will be expected to have a regular presence in our NYC office Tuesday through Thursday.

 

Key Responsibilities:

 

• Manage the CEO's calendar, scheduling and coordinating meetings, while considering the time zones of a global organization. Adapt quickly to last-minute changes and reprioritization.
• Plan and book travel arrangements, optimizing itineraries. Collaborate with the CEO’s Chief of Staff to put together comprehensive packets for business trips anticipating and addressing potential challenges in advance.
• From time to time, represent the CEO in meetings, taking notes and summarizing key points when required.
• Act as a gatekeeper for the CEO's schedule, controlling access and ensuring that the CEO's time is optimized. 
• Craft and distribute agendas and other documents for meeting participants and executive team leaders when necessary.
• Exercise sound judgment and tone when managing requests and inquiries internally and externally.
• Be quickly responsive and available during nights and weekends as needed to address urgent matters and ensure the CEO's schedule runs smoothly.
• Ensure the CEO moves from meeting to meeting on schedule throughout the day.

The Ideal Candidate Has:

 

• Exceptional organizational and multitasking abilities.
• A great writer with a knack for objective-focused, concise and friendly business communication.
• Tactful oral communicator who knows how to deliver a message clear and concisely.
• Strong executive presence. 
• Proficient in handling logistics and travel arrangements.
• High level of discretion and confidentiality.
• Ability to adapt to a dynamic and fast-paced work environment.
• Ability to see around corners to make the CEO’s day easier.

 

Salary & Benefits:

• Salary: $100,000-$125,000 (dependent on skills, experience, and competencies)
• Unlimited PTO, 10 paid holidays, and 16 weeks of parental leave
• Comprehensive medical, dental, and vision insurance plans
• Matched and vested 401k plan
• Access to resources for financial planning guidance, family planning services, mental health reachout and Employee Assistance Programs (EAP)
• Additional benefits include commuter benefits, phone reimbursement, gym membership discounts, and more

 

Business Insider is committed to providing equal employment opportunities and, when making employment decisions, does not discriminate based on race, ethnicity, gender, gender identity or expression, sex, sexual orientation, age, nationality or national origin, religion, disability, familial status, and military or veteran status. We encourage members of traditionally underrepresented groups to apply.